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PRESENT: S.M.Byrnes (Chairman), I.H.Robinson (Secretary), R.Harris (Treasurer). R.O’Connor, M.Yates, P.Stajic, M.J.Wells, J.C.Adamson, M.E.Jowett, D.Taylor, G.Butler, J.Cardwell, S.A.Kell, V.Gale, C.Douglas, R.S.Harrison, A.G.Robinson, E.Childs, A.Stajic and T.O’Connor.
APOLOGIES: R.Barrett, P.Lassey, C.Haddock, A.Connell, D.Normanton and H.Pendleton
The Chairman declared that a quorum was present.
The Chairman welcomed everyone to the third AGM of the Halifax Town Supporters’ Trust, briefly outlining the proceedings of the AGM. He indicated that a number of “power point” presentations would be made to explain the work of the Society Board over the last 48 weeks since the last AGM.
He briefly informed the meeting of the members of the Society Board since the last AGM was presented, elected Society Board member Peter Lassey had resigned and was replaced by Gavin Butler. It was noted, that two vacancies existed for co-opted members. The Chairman highlighted the achievements of the Trust during this period, namely, membership of the HTAFC Board, help in maintaining the youth set up, membership of the Shay Stadium Trust, establishing and maintaining links with other Trusts and contributing to National Football Supporters initiatives, finally the 94,670 shares in Halifax Town that had been acquired, special mention was made of John Stockwell who had donated his share holding to the Trust. The Chairman concluded by indicating this had been a year of achievement for the Trust, but stressed to the meeting that whilst the Society Board had progressed, support from all supporters including both members of the Trust and non members was of paramount importance to maintain the existence of the HTST.
1. TO RECEIVE AND APPROVE THE MINUTES OF THE 2003 ANNUAL GENERAL MEETING HELD ON THE 1st JULY 2003 AT THE WEAVERS, THE SHAY SYADIUM, HALIFAX.
The minutes of the 2003 Annual General meeting held on the 1st July 2003 at The Weavers, The Shay Stadium, Halifax were received and approved.
Proposed – R. O’Connor
Seconded – S.A. Kell
There were no matters arising from the minutes.
With the aid of a ”Power Point” presentation the Secretary gave his report.
It was reported that 15 Board meetings, 16 “other” meetings had taken place during the 48 weeks since the last AGM which yielded approximately 88.75 hours, it was noted that this figure did not include work associated with attending Stadium Development or Halifax Town AFC board meetings. Membership now stood at 328, this figure was made up of 49 Gold, 249 Silver, 21Bronze and 9 Pub Pals. The meeting was given a breakdown of membership gender, location and method of contact. 220 Membership renewals had been sent out with a 68.1% return rate. Statistics were provided regarding the communications under taken by the Society Board.
With the aid of a ”Power Point” presentation, Peter Stajic, on behalf of the Trust Commercial Board, gave his report.
The meeting was notified of the activities undertaken and the £5,433.27 income generated during 2003 and 2004. Events planned for the remainder of 2004 were also highlighted. Mr Stajic emphasised that the Trust was not a “closed” shop by giving an open invitation to all commercial meetings to members; he also indicated that income-generating ideas would be most welcome. A vote of thanks was recorded to all those organisations and individuals who had supported the commercial activities during the last twelve months
2. TO RECEIVE AND CONSIDER THE ACCOUNTS, BALANCE SHEET, AUDITORS REPORT AND THE REPORT OF THE SOCIETY BOARD.
The Accounts, Balance Sheet and Auditors Report were circulated to the meeting; with the aid of a ”Power Point” presentation the Treasurer gave his report.
He indicated that the accounting period was from the 1st of January 2003 to the 31st December 2003. Explanation was given related to the income of £57,636, expenditure of £49,582 and the excess of £8,054 and the subsequent resultant balance sheet. The meeting was notified of the Auditors and Bank used by the Trust.
The Accounts, Balance Sheet, Auditors Report and the Report of the Society were received and approved.
Proposed – S.A. Kell
Seconded – M. Yates
3. TO ELECT THE BOARD MEMBERS OF THE SOCIETY IN PLACE OF THOSE RETIRING
(as per previously circulated Note No.1)
The Chairman explained that Gavin Butler had retired from the Society Board in accordance with Constitution Rule 62c.
”In each case the member appointed to fill the vacancy is to retire at the next annual general meeting and the Society Board will make provision for an election to be held. For the avoidance of doubt the retiring member may stand for re-election at the meeting at which they retire”.
Stuart Byrnes, Richard Harris, Ian Robinson and Mark Yates had resigned from the Society Board in accordance with Constitution Rule 61.
”At the third and fourth annual general meeting of the Society half of the members of the Society Board first elected by the members (to be chosen by lot) will resign from office. Thereafter the half of the members of the Society Board elected by the members who have served the longest at the date of the annual general meeting each year will resign. If at any time there is an uneven number of elected directors, the Society Board shall decide the number of elected directors to resign in accordance with this Rule, which shall be approximately half of the total number.”
It was reported that the closing date for nominations to the Society Board had been reached on the Friday 28th May 2004 and that 5 members of the Trust had sought election to the Society board, namely: Gavin Butler, Stuart Byrnes, Richard Harris, Ian Robinson and Mark Yates.
The acceptance and confirmation of the elected members was:
Proposed – R. O’Connor
Seconded – M.J. Wells
4. TO RE-APPOINT BOUSFIELD WAITE & CO., 28, PRESCOTT STREET, HALIFAX AS AUDITORS AT A FEE TO BE AGREED BY THE SOCIETY BOARD.
It was resolved that Bousfield Waite & Co., 28, Prescott Street, Halifax be appointed auditors of the Halifax Town Supporters’ Society Limited until the next general meeting at which accounts are laid before the Halifax Town Supporters’ Society Limited, at a fee to be agreed with the Society Board.
The acceptance and confirmation of the aforementioned company was:
Proposed – M.E. Jowett
Seconded – A. Stajic.
5. TO TRANSACT ANY OTHER BUSINESS WHICH CAN BE PROPERLY TRANSACTED AT THE ANNUAL GENERAL MEETING.
a) SHAY STADIUM TRUST:
With the aid of a ”Power Point” presentation, Richard Harris as the Trust representative to the Shay Stadium Trust briefly outlined the background, the Shay Stadium Trust and the next steps.
Background:
- The Shay – a Stadium for Calderdale (Joint Document with FAX Trust.
- Clubs set up CCSL but do not include Supporters’ Trusts
- Broken promises, illegally re-assigns lease
- Open tender for lease
- Shay Stadium Trust
Shay Stadium Trust:
- Four Founding Members
- Each loan £5,000 to Shay Stadium Trust
- Five Independent Members possess a range of skills
- Lease for 10 years
- Football Foundation Debt £162,000
- Football Foundation grant £300,000
The Next Steps:
- Review of East Stand
- Sport England Grant work
- Plan for Stadium and Locality
- Ideas and Consultation
- Developers
- Need for Action
b) HTST REPRESENTATIVE TO HALIFAX TOWN afc:
The Chairman informed the meeting that Chris Haddock unfortunately had to withdraw from the meeting at very late notice due to personal circumstances. The Chairman indicated that questions taken from the floor would be supplied to Mr Haddock who in turn would take them to board meetings. Members were reminded that questions could also be raised by contacting the Trust via www.htst.org, the telephone or the registered office.
c) QUESTIONS FROM THE FLOOR:
M.J. Wells sought clarification with regard to when the football club would be publishing accounts.
Halifax Town AFC Director - Mr. Richard Harrison indicated that hopefully a full set of accounts would be produced in August by the start of the 2004/2005 season, Mr. Harrison also mentioned that a Halifax Town AFC AGM could possibly take place sometime in July.
There were no further questions.
The Chairman formally closed the meeting at 9.15pm and thanked everyone for his or her attendance.
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NEXT FIXTURE
Society Board Meeting
VENUE
Burnley Road, Halifax
DATE
14 May 2007 @ 7.30 pm
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