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PRESENT: S.M.Byrnes (Chairman), I.H.Robinson (Secretary), R.Harris (Treasurer). R.OConnor, M.Yates, P.Stajic, P.Lassey, C.Gledhill, C.Haddock, D.Donald, M.J.Wells, P.Jewitt, C.Adamson, D.G.Bennett, J.R.Chew, J. Stockwell, M.E.Jowett, P.Charnock, A.Powell, D.Powell, A.Heaton, D.Taylor, G.Butler, G.H.Butler, D.Middleton, J.Cardwell, D.A.Needham, A.Jones, P.Stoneman, S.Wright, S.A.Kell, C.Thompson, A.C.Guy and H.Steadman.
APOLOGIES: Russell Barrett
The Chairman declared that a quorum was present.
The Chairman welcomed everyone to the second AGM of the Halifax Town Supporters Trust, briefly outlining the proceedings of the AGM. He indicated that a number of power point presentations would be made to explain the work of the Society Board over the last 47 weeks since the last AGM.
Paul Stoneman was introduced to the meeting, he briefly informed the meeting of his new role at the football club and the situation with regard to his recent injury. Questions from the floor were responded to in a positive and professional manner. The Chairman thanked him for his attendance and presented him, on behalf of the Trust a HTST polo shirt.
1. TO RECEIVE AND APPROVE THE MINUTES OF THE 2002 ANNUAL GENERAL MEETING HELD ON THE 4TH AUGUST 2002 AT CLAREMOUNT LIBERAL CLUB, CLAREMOUNT, HALIFAX.
The minutes of the 2002 Annual General meeting held on the 4th August 2002 at Claremount Liberal Club, Claremount, Halifax were received and approved.
Proposed...P Lassey
Seconded...M.J. Wells
This was unanimously agreed by a show of hands
27 (members)...FOR, 0...AGAINST
With the aid of a Power Point presentation the Chairman gave his report. He briefly informed the meeting of the history of the Trust prior to the first AGM.
In addition, details regarding the Society Board make up since the last AGM was presented, elected Society Board member Alan Alderson had resigned and was replaced by Richard OConnor, elected Society Board member Gavin Butler had resigned and was replaced by Phillip Jewitt.
It was noted, due to personal circumstances, co-opted member Linda Teale would not be continuing as Society Board member, she would be replaced by a nominee from the Halifax Town Disabled Supporters and Escort Club. Saghir Hussain would not be continuing due to personal circumstances, therefore a replacement would be sought. John Stockwell remains whilst P.C. Steve Douglas had been recently co-opted.
The Chairman highlighted the achievements of the Trust during this period, namely, Membership of the HTAFC Board, help in establishing the youth set up, Stadium Development, establishing links with other Trusts and finally the appeal at the Civic Theatre. The Chairman concluded by indicating this had been a year of achievement for the Trust, but stressed to the meeting that whilst the Society Board had not got everything right, it would be endeavouring to do so in the future.
With the aid of a Power Point presentation the Secretary gave his report.
It was reported that 17 Board meetings, 19 other meetings had taken place during the 47 weeks since the last AGM which yielded approximately 102.75 hours, it was noted that this figure did not include work associated with attending Stadium Development or Halifax Town AFC board meetings. Membership now stood at 380, this figure was made up of 54 Gold, 292 Silver, 28 Bronze and 6 Pub Pals. The meeting was given a breakdown of membership gender, location and method of contact. 319 Membership renewals had been sent out with a 65 percent return rate. Statistics were provided regarding the communications under taken by the Society Board.
With the aid of a Power Point presentation, Peter Stajic, on behalf of the Trust Commercial Board, gave his report.
The meeting was notified of the activities undertaken and the £5,042.80 income generated during 2002 and 2003. Events planned for the remainder of 2003 were also highlighted. Mr Stajic emphasised that the Trust was not a closed shop by giving an open invitation to all commercial meetings to members; he also indicated that income-generating ideas would be most welcome.
2. TO RECEIVE AND CONSIDER THE ACCOUNTS, BALANCE SHEET, AUDITORS REPORT AND THE REPORT OF THE SOCIETY BOARD.
The Accounts, Balance Sheet and Auditors Report were circulated to the meeting; with the aid of a Power Point presentation the Treasurer gave his report.
He indicated that there was two accounting periods and explained the relevant income, expenditure and excess and the resulting balance sheet for each. Details regarding the loans and donations received from the recent Loan Appeal were explained in conjunction with the amounts paid. It was noted that the Trust contribution was £1,593.01. Since January 2003 the cleared balance was reported as £7,652.66. The meeting was notified of the Auditors and Bank used by the Trust.
The Accounts, Balance Sheet, Auditors Report and the Report of the Society were received and approved.
Proposed...C. Gledhill
Seconded...M.Yates
This was unanimously agreed by a show of hands.
27 (members)...FOR, 0...AGAINST
3. TO ELECT THE BOARD MEMBERS OF THE SOCIETY IN PLACE OF THOSE RETIRING
(as per previously circulated Note No.1)
The Chairman explained that both Richard OConnor and Philip Jewitt had retired from the Society Board in accordance with Constitution Rule 62c.
In each case the member appointed to fill the vacancy is to retire at the next annual general meeting and the Society Board will make provision for an election to be held. For the avoidance of doubt the retiring member may stand for re-election at the meeting at which they retire.
It was reported that the closing date for nominations to the Society Board had been reached on the Friday 20th June 2003 and that 2 members of the Trust had sought election to the Society board, namely: Richard OConnor and Philip Jewitt.
The acceptance and confirmation of the elected members was:
Proposed...M.E. Jowett
Seconded...J.Cardwell
This was unanimously agreed by a show of hands.
27 (members)...FOR, 0...AGAINST
4. TO RE-APPOINT BOUSFIELD WAITE & CO., 28, PRESCOTT STREET, HALIFAX AS AUDITORS AT A FEE TO BE AGREED BY THE SOCIETY BOARD.
It was resolved that Bousfield Waite & Co., 28, Prescott Street, Halifax be appointed auditors of the Halifax Town Supporters Society Limited until the next general meeting at which accounts are laid before the Halifax Town Supporters Society Limited, at a fee to be agreed with the Society Board.
The acceptance and confirmation of the aforementioned company was:
Proposed...C.Haddock
Seconded...C.Gledhill.
This was unanimously agreed by a show of hands.
27 (members)...FOR, 0...AGAINST
...INTERMISSION...
5. A PROPOSAL FOR AN AMENDMENT TO RULES, TO ADD RULE 25 (h)
(as per previously circulated Note No.2)
With the aid of a Power Point presentation, Peter Lassey, on behalf of the Society Board explained the background for the proposed new rule within the Constitution, to be numbered 25.h), and be worded as follows:
At the meeting of the Society Board immediately following an Annual General Meeting, the newly constituted Board members will elect from within their ranks, a Chairman, Vice Chairman, Treasurer, Secretary and supporter representation on the board of any company owning or controlling Halifax Town AFC and any other bodies the Society Board deems appropriate.
The acceptance and confirmation of Rule 25.h) was:
Proposed...C.Gledhill
Seconded...D.Donald
This was unanimously agreed by a show of hands.
27 (members)...FOR, 0...AGAINST
6. TO TRANSACT ANY OTHER BUSINESS WHICH CAN BE PROPERLY TRANSACTED AT THE ANNUAL GENERAL MEETING.
Peter Lassey, on behalf of the Society Board informed the meeting of the Trust approach with regard to the Shay Stadium situation. With the aid of a Power Point presentation, information regarding the background, lease, bid, the Shay Stadium Trust and its development was covered.
Background:
...Gameplan aim to acquire the Shay
...Produced the document The Shay .. a Stadium for Calderdale with the Fax Trust in October 2002
...The Trusts attend mayors meeting with other stakeholders
...Clubs allow Stadium Company to go bust
...Clubs set up new company and promise Trust representation
...Trust pays £1 for a share in the new company on 2nd January 2003
Lease:
...New stadium company refuses to allow any participation by Trusts and illegally reassigns the lease from the old company to the new CCSL
...Trust register concerns about new company with Calderdale MBC
...Trust find out CCSL and Gameplan vying for lease
...CCSL claim Trust are shareholders to Calderdale MBC
Bid:
...Trust informs Calderdale MBC and Liquidator of interest
...Council throws bid out to open tender
...Trusts put joint bid together
...CCSL request Trusts work with them to develop a united bid
...Halifax RLFC will not negotiate on payment to creditors, therefore Trusts are forced to put in separate bid
Shay Stadium Trust;
...Established Gameplan had not bid
...Trusts and CCSL amalgamate bids with amendments
...Shay Stadium Trust created as not-for-profit company
...Asking Calderdale MBC to extend lease to 99 years
Geoff Butler informed the meeting that he was working on plans with regard to the stand suggesting a reduction in capacity from 4,500 to 3,000 to assist in the creation of income generating initiatives.
Chris Haddock informed the meeting that the police had indicated that Home fans would possibly be located in the South Stand thus enabling use of the South Stand bar from the first game of the season. It was noted that this decision had not been confirmed.
A number of questions were raised from the floor:
...The PA System should be improved
...What is the situation regarding the New club shop
...How can more people be encouraged to join the Trust
...South Stand use and access
Mr.C.Gledhill proposed a vote of thanks to the Society Board for all the work carried out indicating that he hoped they would continue.
The Chairman formally closed the meeting at 10.22pm and thanked everyone for his or her attendance.
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NEXT FIXTURE
Society Board Meeting
VENUE
Burnley Road, Halifax
DATE
14 May 2007 @ 7.30 pm
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